澳门心水论坛

Enrollment Coach and Administrative Assistant for Certificate of Christian Ministry

POSITION: Enrollment Coach and Administrative Assistant for Certificate of Christian Ministry (CCM)

LOCATION: 澳门心水论坛 Baptist University (WBU) – Rio Grande Valley

SUPERVISED BY: Site Coordinator, Mission, TX (in conjunction with the Director of COCM)

POSITION CLASSIFICATION:  Full time. Non-exempt Funding from Whatley dedicated fund (1/2) and from WBUSA (1/2)

POSITIONS SUPERVISED: None  

GENERAL RESPONSIBILITIES:  Provides clerical and administrative support activities to fulfill the needs of Enrollment Coach for RGV and also as Certificate of Christian Ministry program. Includes familiarity with student admissions and the various WBU software for processing students. COCM secretarial services are provided for the Director. Maintains all records related to the Certificate of Christian Ministry program, including those related to correspondence with facilitators, writers of CCM course materials, students, and others. Keeps student study plans, records grades, send grade reports to students, maintains files of course grade reports, files copies of course syllabi, and other related course materials. Assists with the editing and final preparation of course materials as requested by the director. Interacts appropriately with the related personnel at the Plainview campus and all CCM sites.

 SPECIFIC TASKS AND DUTIES: 

1. At all times conducts him/herself with integrity and honesty and in a manner consistent with the mission of the university.
2. Focuses primarily on the San Antonio area recruiting market (150 mile radius)
3. Collaborates with other Enrollment Coaches to set and assess goals for strategic recruitment efforts.
4. Works to convert applicants to the San Antonio campus into enrolled students by building relationships and supporting students in submitting required documentation for admittance.
5. Responsible for counseling, problem-solving and providing accurate information regarding admission requirements, financial aid programs, scholarship eligibility, student life, and other aspects of 澳门心水论坛 to prospective students and their families via multiple venues including counter, call center and email.
6. Processes transcripts, financial aid & scholarship paperwork, registers/withdraws students, generates, maintains and distributes transcripts and letters of verification as well as other paperwork and/or processes within the enrollment services units.Maintains information files and processes paperwork
7. Maintains information files and processes paperwork
8. Organizes, plans and prioritizes work to meet specific goals.
9. Documents and records information through data entry, transcribing, recording, storing, or maintaining information in written or electronic form.
10. Answers telephone and provides information/assistance.
11. Sorts or classifies information, according to content, purpose, user criteria, or chronological, alphabetical, or numerical order.
12. Works with potential students to process their paperwork for admission into the university.
13. Communicates effectively with supervisors and peers-provides information to supervisor and co-workers by telephone, in written form, e-mail, or in person.
14. Performs necessary support for registration and graduation.
15. Works in a cross-functional team capacity to develop, coordinate, and implement the registration schedule and process.

The above statements are not a complete list of all responsibilities and duties performed by employees in this job.  Employee may perform other related duties as assigned by the Executive Director/Campus Dean.

MINIMUM QUALIFICATIONS:

Education:

1. High school diploma or GED required with emphasis on office management/office skills desired.
2. Bachelor’s degree in business or related skills highly desired.

Experience and Knowledge:

1. Experience in a university administration setting, preferably student records office or registrar’s office.
2. A deep commitment to Christian Higher Education and agreement with the purposes and philosophy of higher education as promoted by the Baptist General Convention of Texas in general and WBU in particular.
3. An understanding of and commitment to work with educational programs related to churches, businesses, industries, and the military.

 Skills and Abilities:

1. Must be bilingual (English and Spanish).
2. Must possess good computer skills with Microsoft Word, Excel, Oasis, and PowerPoint.
3. Must possess good verbal and wiring skills in both languages plus good listening skills.
4. Must be detail-oriented and have good organizational skills.
5. Ability to understand and interpret personnel policies and procedures.
6. Ability to be flexible, prioritize and available to work extended hours as needed.
7. Ability to follow directions and work cooperatively with others.
8. Service oriented – actively looks for ways to help people and solve their problems.

CONDITIONS OF EMPLOYMENT:

Employment is subject to an introductory period to monitor employee performance.   If hired, the prospective employee must present documentation within three (3) days of hire date to establish identity and employment eligibility as required by Immigration and Customs Enforcement (ICE).  Employee must be able and willing to travel and provide recruitment assistance to external campuses.  Must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license.  Must have and maintain a satisfactory driver’s record.

澳门心水论坛 Baptist University does not unlawfully discriminate in employment opportunities or practices on the basis of race, color, sex, national origin, age, disability, or any other characteristic.

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